Your Ultimate Moving Checklist for Long-Distance Moves in Ontario

Moving across town is stressful enough, but long-distance moves in Ontario present a whole new set of challenges. Between navigating unfamiliar territory, coordinating logistics from afar, and potentially even crossing provincial borders, it’s easy to feel overwhelmed. 

With this comprehensive checklist as your guide, you can approach your long-distance move in Ontario with confidence and a touch of excitement.

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Long-Distance Move Checklist for Ontario: A Handy Table

Here’s a breakdown of key tasks for your long-distance move within Ontario, categorized by timeframe:

3 Months BeforeTasks
Research Moving CompaniesGet quotes, compare services, ensure licensing and insurance.
Plan Your Route & Accommodations (if traveling)Map your route, consider rest stops, factor in weather, book hotels (if needed).
Declutter & DownsizeCollaborate with movers to determine what to keep, donate, or sell.
Schedule & OrganizeCreate a moving checklist, schedule utility transfers, notify important contacts, book childcare/pet care (if needed).
2 Months BeforeTasks
Prepare Your New HomeConsider cleaning services, schedule minor repairs/renovations (if needed).
Research Your NeighborhoodFamiliarize yourself with local amenities, explore your surroundings.
Gather Packing SuppliesInvest in sturdy boxes, packing tape, bubble wrap, packing peanuts.
Start Packing (Rooms You Use Less Often)Pack a designated “first-night” box with essentials.
1 Month BeforeTasks
Update Your AddressUpdate with banks, credit cards, subscriptions, government agencies.
Plan for Temporary InternetSet up a mobile hotspot or temporary internet access.
Stock Up on EssentialsPurchase basic household supplies for your arrival.
Welcome Basket for Neighbors (Optional)Consider putting together a small basket with goodies.
2 Weeks BeforeTasks
Arrange for Utilities TransferSchedule disconnection at old place, connection at new place.
Finalize Moving Details with MoversConfirm moving date, discuss access points, tipping.
Change of Address with Government AgenciesUpdate driver’s license, health card (ServiceOntario).
Moving DayTasks
Have Breakfast & Prepare SnacksStay fueled for the day.
Ensure Important Paperwork is HandyMoving documents, IDs, etc.
Prepare Linen & Remove BeddingPack linens, dismantle beds (if needed).
Leave Contact Information for New Residents (if applicable)In case of missed deliveries.
Settling InTasks
School Registration (if applicable)Register children at new schools.
Update Subscriptions & MembershipsUpdate addresses or cancel if not needed in new location.
Address Unexpected CostsFactor in potential hidden fees, buffer for unexpected repairs.
Focus on Emotional WellbeingManage stress, prioritize self-care, explore your new community.


Plan Your Route and Accommodations (if Traveling long distances)

Hitting the Road? Chart Your Course!

Long-distance moves often involve a road trip. Before you crank up the tunes, take some time to research moving companies that specialize in long-distance hauls. Get quotes, compare services, and ensure they’re licensed and insured.

Planning Your Route:

  • Map it out: Utilize online mapping tools like Google Maps to plan your route, considering rest stops, gas stations, and potential traffic delays.
  • Be flexible: Factor in unexpected detours and weather conditions. Leaving wiggle room in your schedule will save you stress.
  • Consider a scenic detour: Moving doesn’t have to be all business! Explore the possibility of adding a fun stop or two to your journey.


  • Book hotels: If your journey spans multiple days, research and book hotels along the way well in advance, especially during peak travel seasons.
  • Consider alternatives: Think about staying with friends or family residing along your route for a more cost-effective option.
  • Pack for the journey: Prepare a separate bag or box with essentials like toiletries, medications, a change of clothes, and entertainment for the drive.

Declutter and Downsize:

Less Stuff, Less Stress

Long-distance moves are a prime opportunity to declutter your life. Collaborate with the movers to determine what to keep, donate, or sell. Here’s a helpful approach:

  • The “touch it” method: Pick up each item and ask yourself, “Have I used this in the past year? Does it spark joy?” If the answer is no, consider letting it go.
  • Sentimental items: For irreplaceable keepsakes, consider taking photos or scanning them to save space.
  • Furniture purge: Can that bulky couch make the long trek? Evaluate furniture based on functionality and sentimental value.

Unique Challenges of Long-Distance Moving in Ontario

While all moves have their quirks, long-distance hauls within Ontario present some unique challenges:

  • Distance, distance, distance: Be prepared for longer travel times and potentially higher moving costs compared to local moves. Research moving companies that specialize in long distances to get the best rates.
  • Weather worries: Ontario’s unpredictable weather can throw a wrench into your plans. Factor in seasonal conditions when planning your route and accommodations.
  • New healthcare: Moving to a different city or region within Ontario might require a new doctor or dentist. Research healthcare providers in your new area beforehand.

Packing Like a Pro

Conquer those Boxes!

Packing for a long-distance move requires a strategic approach. Here are some key tips:

  • Invest in quality packing supplies: Sturdy boxes, packing tape, bubble wrap, and packing peanuts are essential for keeping your belongings safe during the journey.
  • Label everything: Clearly label each box with its contents and destination room. This will save you time and frustration when you unpack.
  • Pack a “first-night” box: Include essentials like pajamas, toiletries, a change of clothes, medications, and important documents. This will ensure easy access when you arrive at your new home.
  • Pack room by room: This will make unpacking at your new place a breeze.

Organize and Schedule

Be a Master of Time Management

Long-distance moves demand organization and a well-defined timeline. Here’s how to stay on top of things:

  • Create a moving checklist: Break down the move into manageable tasks with deadlines.
  • Schedule utility transfers: Ensure a smooth transition by scheduling the disconnection of utilities at your old place and connection at your new one well in advance.
  • Notify important contacts: Update your address with your bank, credit card companies, subscription services, and government agencies.
  • Book childcare and pet care: Arrange for childcare and pet care on moving day to avoid added stress.

Prepare Your New Home

Getting Ready for the Big Arrival

While you’re busy packing and planning, don’t forget about your new home:

Schedule Cleaning Services

Consider hiring professional cleaners to ensure your new place is spotless before you move in. This will save you a ton of time and stress, especially if you’re arriving after a long journey.

Make Any Necessary Repairs or Renovations

If there are any minor repairs or cosmetic renovations you want completed in your new home, schedule them well in advance of your move-in date. This could include painting, fixing leaky faucets, or installing new flooring.

Transfer Utilities

Ensure a smooth transition by scheduling the disconnection of utilities at your old place and connection at your new one well before your move-in date. Contact the respective companies for gas, electricity, water, internet, and garbage collection.

Update Your Address

Don’t forget to update your address with important services like mail forwarding, subscriptions, and online accounts. This will ensure you don’t miss any important deliveries or bills.

Research Your New Neighborhood

Take some time to familiarize yourself with your new surroundings. Explore local parks, grocery stores, restaurants, and amenities. This will help you feel more comfortable and settled in your new home.

Plan for Temporary Internet

The internet installation process might take a few days. Consider setting up a temporary mobile hotspot or internet access through your phone company to stay connected during the initial days.

Stock Up on Essentials

Purchase some basic household supplies like toilet paper, paper towels, dish soap, laundry detergent, and trash bags before you move in. This will prevent last-minute scrambling when you arrive at your new home.

Welcome Basket for Neighbors

Consider putting together a small welcome basket with goodies or local treats to introduce yourself to your new neighbors. It’s a friendly way to break the ice and build connections in your new community.

By taking these steps to prepare your new home, you’ll ensure a smooth transition and a more enjoyable settling-in experience. Now you’re all set to conquer your long-distance move to Ontario and embrace your new chapter with confidence!

What Else to Consider for Your Long-Distance Move in Ontario

While the checklist covers a lot of ground, here are some additional things to consider for a seamless long-distance move within Ontario:

For the Movers:

  • Moving insurance: While most movers offer basic insurance, consider purchasing additional coverage for valuable or fragile items for extra peace of mind.
  • Moving day logistics: Discuss parking arrangements for the moving truck at both your old and new residences. Ensure there’s clear access for the movers to load and unload belongings.
  • Tipping etiquette: Research tipping etiquette for movers in Ontario. While tipping is not mandatory, it’s a customary way to show appreciation for their hard work.

For Your New Life:

  • Change of address with government agencies: Update your address with ServiceOntario for your driver’s license, health card, and other government-issued documents.
  • School registration: If you have children, research and register them at their new schools well in advance, especially if there are waitlists or specific enrollment procedures.
  • Update subscriptions and memberships: Review your gym memberships, library cards, and other local subscriptions to update your address or cancel if no longer needed in your new location.


Unexpected Costs:

  • Hidden fees: Be mindful of potential hidden fees associated with your move, such as long carry charges for difficult access points or fuel surcharges. Ensure you understand the moving company’s pricing structure upfront.
  • Unexpected repairs: Factor in a buffer for unexpected repairs that might be needed in your new home after you move in.


Emotional and Mental Wellbeing:

  • Moving stress: Moving can be stressful, so prioritize self-care during the process. Delegate tasks, ask for help from friends or family, and schedule some relaxation time to manage stress levels.
  • Culture shock (if applicable): If you’re moving to a new city or region within Ontario with a distinct culture, allow yourself time to adjust. Embrace the new experiences and explore your surroundings to feel more connected to your new community.

By considering these additional details, you can ensure a well-rounded and comprehensive approach to your long-distance move in Ontario. Remember, a little extra planning goes a long way in making your move a smooth and successful experience.

FAQs: Long-Distance Moves in Ontario

How far in advance should I start planning a long-distance move in Ontario?

Ideally, begin planning at least 2-3 months beforehand. This allows time for securing movers, decluttering, gathering packing supplies, and scheduling utilities.

What should I consider when choosing movers for a long-distance move?

Prioritize factors like experience, licensing, insurance, cost estimates, and services offered. Compare quotes from multiple companies to find the best fit.

Should I declutter before packing for a long-distance move?

Yes, decluttering is recommended. It saves money on moving costs and reduces unpacking time at your new home.

How can I ensure my belongings are safe during a long-distance move?

Invest in quality packing materials, pack strategically, label everything clearly, and use proper packing techniques for fragile items.

What should I pack in a “first-night” box?

Pack essentials like pajamas, toiletries, a change of clothes, medications, important documents, and phone chargers for easy access upon arrival.

Do I need to update my health insurance when moving to a new city within Ontario?

While your OHIP coverage remains valid province-wide, consider registering with a new healthcare provider in your new city to ensure continuity of care.

About Us

Six Movers offers convenient and fast residential moving service for you and your family. Our movers will transport your furniture and belongings with great care.


Nort York, Toronto, Canada


+1 (647) 564 60 40